The Dashboard
Your Business Deserves
Whether you're the owner, CFO, operations lead, or finance director — you need the full picture. Track Billed Time puts every metric that matters in one place, always up to date.
Volume pricing — as low as $10/user/month.
What an owner actually needs to see
Running the business side of a service company — whether as owner, CFO, finance director, or operations lead — comes down to answering one question well, every day: where is the business right now, and where is it heading? The honest answer requires five inputs in one place: time entered (and not entered), billings vs. goal, collections vs. billings, AR aging by client, and retainer balances. Anything less is leadership by anecdote.
The hard part isn't the metrics — every service business tracks roughly the same numbers. The hard part is that those numbers almost always live in different systems: time in one tool, invoices in another, collections in a third, retainers in a spreadsheet, and origination in the owner's head. Stitching them together for a single monthly snapshot consumes more leadership hours than the decisions the snapshot is meant to inform.
Track Billed Time was built around the assumption that the people running the business need real-time, rolled-up, drillable views of every operational metric — without a quarterly data-warehouse project to make it happen.
Why scattered systems make leadership reactive
Every operations leader has had this moment: someone asks "how are we doing this quarter?" and the honest answer is "give me a few days to put it together." That delay isn't a reporting problem — it's an architecture problem. When operational data is scattered, leadership shifts from strategic to reactive in three predictable ways.
Time-entry compliance becomes a monthly fire drill. If you can only see who's behind on time after the billing cycle closes, you spend the first week of every month chasing entries instead of pursuing collections. Real-time visibility into who's logged time turns a recurring fire drill into a quiet daily nudge.
Attainment conversations happen too late. Billable-hour goals only work if people know where they stand in week three, not in week 50. Live attainment — by person, by group, by org — lets you coach early instead of explain late.
Realization erodes invisibly. The gap between what you bill and what you collect is the single most important number in a service business, and it tends to drift down in fractions of a percent that don't show up until year-end. A realization dashboard tied to AR aging surfaces the slow leaks while they're still small.
Year-end compensation becomes contested. When trailing-12 data lives across systems, comp discussions devolve into whose spreadsheet is right. When it lives in one place — hours, billings, collections, origination, by person, over time — leaders argue about strategy instead of arithmetic.
Dig deeper in our overviews of team management & dashboards, team access controls, and pricing tiers.
The Problems You're Solving Every Day
"Chasing people for their hours every month"
→ Real-time visibility into who's entered time, who hasn't, and where the gaps are
"No real-time view of billings vs. targets"
→ Individual goals with live attainment tracking — billable hours, origination, and average rate
"Collections data is scattered across three systems"
→ One dashboard showing billings, collections, AR aging, and realization rates — org-wide
"Can't connect business development activity to revenue"
→ Track BD time, follow-ups, and pipeline — then see which efforts turned into billing clients
"Compensation discussions rely on gut feel, not data"
→ Trailing 12-month data by person — hours, billings, collections, and origination — ready for year-end conversations
"Building reports takes longer than the meetings they're for"
→ A management view with org-wide activity across people, clients, pipeline, and cash — always up to date
Your Business at a Glance
142.5
$42,750
91%
86%
Monthly Billings & Collections
- Billed
- Collected
Client Revenue Summary
| Client | Lifetime | YTD | This Month | Status |
|---|---|---|---|---|
| Acme Corp | $185,400 | $42,750 | $12,300 | Active |
| Bright Holdings | $98,200 | $28,100 | $8,500 | Active |
| Cedar Partners | $67,500 | $15,800 | $4,200 | Active |
| Delta Medical | $45,100 | $12,400 | $3,800 | Active |
| Elm Street LLC | $22,800 | $6,200 | $0 | Inactive |
Everything You Need to Run the Business Side
- Org-wide management dashboard — people, clients, pipeline, and cash
- Individual goals with live attainment tracking
- Trailing 12-month client and person activity data
- Collections dashboard with AR aging and realization rates
- Pipeline tracking — connect BD activity to billing revenue
- Multi-project, multi-person invoicing and payment tracking
- Retainer balances and transaction history
- Data export — build your own reports from your own data
Frequently asked questions
What does an owner, CFO, or operations lead actually need to see?
Five things, in one view: who's entered time and who hasn't, how each person is pacing against their billable goal, what's been billed vs. collected this month, AR aging by client, and retainer balances. If any of those live in a different system, leadership runs reactively instead of strategically.
Why does scattering systems make leadership reactive?
When time lives in one tool, billing in another, collections in a third, and retainers in a spreadsheet, leadership can't answer 'how are we doing?' without a multi-hour reconciliation. By the time the answer arrives, the question has changed. A single source of truth turns monthly post-mortems into in-the-moment course corrections.
How do you handle rollups across people, groups, and the org?
Every metric — billings, collections, realization, attainment, origination — rolls up from the individual to whatever grouping you've configured (service line, office, account team) and to the company as a whole. Switch lenses instantly without exporting to Excel.
Can I use this for year-end compensation conversations?
Yes. Trailing 12-month data by person — hours, billings, collections, origination, realization — is always available and exportable. Comp discussions get grounded in numbers everyone agrees on, instead of guessing.
How much does it cost for a team with a dedicated CFO or operations lead?
Volume pricing — as low as $10/user/month at scale. Every user gets the management views their role allows; there's no separate 'reporting module' license. See pricing for tier breakpoints.
More questions? See our full FAQ or compare pricing tiers.