A Platform That
Grows With Your Team
Your business isn't static — your tools shouldn't be either. Track Billed Time gives you the flexibility to manage visibility, organize teams, and see your company through whatever lens the moment demands.
Volume pricing — as low as $10/user/month. Card required — no charge if you cancel within 30 days.
What "growing service business" actually means
A growing service business — typically 5 to 25 billable people — sits in the most awkward stage of operations. You've outgrown the spreadsheets, group inboxes, and single-user time trackers that carried you through the solo and two-person years. But you're not an enterprise, and you can't justify a six-figure implementation of legacy software designed for one.
This is the stage where most teams hit the same inflection points in the same order: the first hire forces a conversation about who sees whose billing, the second service line forces a conversation about how engagements get categorized, the first non-billable admin forces a conversation about role-based access, and somewhere along the way the owner realizes they have no real visibility into company-wide performance because every report lives in a different tool.
Track Billed Time was built specifically for this stage — flexible enough to model how your business actually works, structured enough to give leadership the management views they need, and priced so a growing team can afford it.
Why generic tools break at 5+ people
Most time-tracking and billing tools were designed for one of two extremes: a single user logging their own hours, or a 200-person company with a dedicated IT staff to configure permissions. Growing teams fall into the gap between them, and the symptoms are predictable.
Visibility becomes a political problem. Generic tools either expose every entry to everyone or lock everything down so owners can't see what's happening. Neither works once you have juniors whose realization matters or senior hires whose books need protecting. You need a spectrum — individual, team, group, org — configured per role.
Reporting fragments across tools. The time tracker shows hours. The billing system shows invoices. The accounting system shows collections. An owner asking "how are we doing?" has to stitch three exports together in Excel. Growing teams need a single source of truth where time, billing, retainers, and AR live in one schema.
Rate structures get messy. Once you have multiple people on multiple engagement types, you need rates that resolve in a clear hierarchy — Engagement overrides Client overrides Person — so a fixed-fee project doesn't accidentally bill at the hourly rate, and internal work doesn't accidentally invoice the client.
Onboarding becomes the bottleneck. If adding a new person means a half-day of IT work to configure access, you'll either delay hires or skip the configuration. Growing teams need to add a user and dial in their visibility in minutes.
Every feature on this page exists because we watched teams hit one of those four walls. Dig deeper in our overviews of team management, team access controls, and growing-team pricing.
Growing Pains, Solved
"Adding a new person means rethinking who sees what"
→ Add users and adjust their visibility in minutes — no IT department required
"Owners want the full picture but juniors shouldn't see each other's billing"
→ Configure visibility from org-wide down to individual-only — each person sees exactly what they need
"We outgrew our old system but can't afford enterprise software"
→ Professional-grade management views at small-team pricing — as low as $10/user/month
"Service lines, offices, teams — our structure doesn't fit a template"
→ Organize however you actually work — by service line, office, account team, or any combination
"Leadership needs to see the business through different lenses"
→ View activity by person, by client, by service line, or org-wide — switch perspectives instantly
"Every new tool means another painful migration"
→ Import your existing data, set up your structure, and be running in a day — not a quarter
Your Business, Through Every Lens
Leadership needs to shift perspectives — from the individual's workload to the company's overall health. Track Billed Time makes switching views instant.
By Person
Hours, goals, attainment, and billing activity for each person
By Client
Revenue, open engagements, collections, and relationship history per client
Org-Wide
Total billings, pipeline, cash position, and team performance at a glance
See It in Action
Individual
See only your own time and clients
Team
Visibility into your practice group's activity
Firm-Wide
Full view across all timekeepers and clients
142.5
$42,750
91%
86%
Client Revenue Summary
| Client | Lifetime | YTD | This Month | Status |
|---|---|---|---|---|
| Acme Corp | $185,400 | $42,750 | $12,300 | Active |
| Bright Holdings | $98,200 | $28,100 | $8,500 | Active |
| Cedar Partners | $67,500 | $15,800 | $4,200 | Active |
| Delta Medical | $45,100 | $12,400 | $3,800 | Active |
| Elm Street LLC | $22,800 | $6,200 | $0 | Inactive |
Built for Where You're Headed
- Flexible visibility — org-wide for leadership, focused for individuals
- Management dashboards by person, client, or org-wide
- Organize teams by service line, office, or custom groupings
- Add users and configure access in minutes
- Individual and team goal tracking with live attainment
- Multi-project, multi-person invoicing
- Online payments via Stripe — clients pay by card, funds land in your account
- Shared knowledge per client — context where the work happens
- Import existing data and be running in a day
Frequently asked questions
What counts as a 'growing' service business?
A growing service business — typically 5 to 25 billable people — has outgrown solo or small-team tooling and is hitting the inflection points that come with scale: hiring juniors, adding service lines, separating billing visibility between partners and staff, and needing real management reporting instead of spreadsheets.
Why do generic time trackers break at this size?
Generic tools assume every user should see everything, or nothing. Growing teams need a middle layer: juniors seeing only their own entries, group leaders seeing their group, owners seeing the whole company. Track Billed Time was built around that visibility spectrum from day one.
How long does it take to roll out to a 10-person team?
Most teams are live within a day. Import existing clients and projects, configure your structure (service lines, offices, or custom groupings), set visibility per role, and start capturing time the same afternoon. White-glove migration is included.
Can different people have different billing rates and visibility rules?
Yes. Rates resolve in an Engagement > Client > Person hierarchy, so a junior can bill one rate on a fixed-fee engagement and another on hourly work — automatically. Visibility is configured per role, per group, or per individual.
How much does it cost for a growing team?
Per seat with volume discounts — as low as $10/user/month at scale. No setup fees, no per-project charges, no separate billing module. See pricing for tier breakpoints.
More questions? See our full FAQ or compare pricing tiers.